Your Back-to-School Secret Weapon: IntelliForms for a Smooth Start

How to Refresh and Streamline Your Registration & Forms with IntelliForms

The back-to-school season is one of the busiest times for childcare centers. Between onboarding new families, transitioning classrooms, and preparing staff, your operations need to be tight, clear, and efficient.

One of the most powerful ways to support this seasonal shift? Refreshing your registration and form processes.

Let’s explore how your team can nail the transition using IntelliKid Systems’ powerful digital forms tool: IntelliForms.

From Paperwork to Productivity: Reimagining Enrollment

Think about your current registration process—are you still juggling clipboards, PDFs, or endless email threads?

It’s time to ditch the paper trail and embrace automated, streamlined digital form flows with IntelliForms.

IKS Tip:

Ensure nothing falls through the cracks—download this PDF checklist for a comprehensive list of ideas on how you can use IntelliForms across your center’s operations.

Beyond Enrollment: IntelliForms for Every Phase of the School Year

While IntelliForms shines during registration, it can do so much more. Consider these use cases to make your operations seamless year-round:

• Classroom Transition Forms – Notify and onboard families when children move to a new age group or room.

• Parent Surveys – Gather insights about family preferences, needs, or feedback

• Teacher Intake Sheets – Help staff get to know their students before day one

• Meal Sign-Ups – Streamline lunch choices, pizza day participation, or dietary needs

• Field Trip Permissions – Secure parent signatures and details—all in one place

• Stay license-ready: Program leaders can create simple inspection checklists in IntelliForms for teachers to complete and submit digitally, promoting accountability, readiness, and stress-free licensing visits.

Streamline Recurring Parent Paperwork with IntelliForms

Do you find yourself reminding parents for the same forms every 30 days or every 6 months? Save time and cut down on repetitive tasks by using IntelliForms to automate these requests.

Simply create a reusable template for essential forms — like Emergency Contact Forms, Infant Schedules, or Care Plans with expiration dates — and send out updated packets with just a click.

You can even set up a workflow for your infant families: once a child is enrolled in an infant classroom, schedule a recurring request prompting parents to complete updated forms every 30 days until the child transitions to the next age group.

This keeps your records current, ensures compliance, and makes paperwork stress-free for both your staff and families — all while giving you precious time back in your day.

Not Just for Directors — Empower Your Teachers Too!

Create custom “get-to-know-you” forms to gather helpful details about each child, so everyone feels informed, connected, and ready for a smooth first day.

Include information such as:

• Allergies or medical needs

• Social and emotional notes

• Favorite activities or comfort items

Instead of having directors juggle these forms, you can assign teachers as the submission recipients! This puts the right information directly in their hands, where it matters most.

Other helpful teacher form examples:

• Yearly Classroom Agreements and Codes of Conduct

• Supply lists and classroom-specific policies

• Field trip permissions and special event sign-ups

• Confirmation that parents have received and signed off on important procedures

IntelliForms automatically ensures parents receive their own signed copies for their records, whether it’s for a specific classroom or your entire center’s policies.

IntelliTip: Do you have quick forms that parents may need to complete on the spot — like giving consent for temporary medication, such as diaper cream or albuterol? Make it simple and convenient: place a QR code at your front desk that parents can scan instantly with their phones. This lets them fill out and submit these important forms in just a few clicks, saving time for your team and offering parents a seamless experience right when they need it most. A small, proactive touch like this can streamline daily operations and help maintain clear, up-to-date records — all while showing families you care about making their lives easier.

IntelliForms in Action: Explore It Yourself!

Want to see IntelliForms in action at your own pace?

Use our self-guided IntelliForms demo for a hands-on preview. It’s a great way to understand how form flows can work for your center! 

Self-guided demo

Get Ready, Get Organized, Get Back to School

Back-to-school doesn’t have to mean back to stress. 

No more chasing incomplete forms! With IntelliForms, you can require must-have fields so parents never skip vital info! In addition, you can easily swap out pages or entire documents when things change from year to year. Streamline paperwork, impress families, and set your team up for a smooth, successful year.

Looking for help updating your forms? Reach out to our team—we’re here to support you every step of the way. 

Ready to get started with IntelliForms? Sign up for a live demo here. 

Experience the benefits of IntelliKid Systems at your own pace. See for yourself—click below to start your self-guided demo.